Bylaws

Bylaws of the Faculty Assembly

Last Modified on March 16, 2021

 

TABLE OF CONTENTS

ARTICLE 1. DEFINITIONS

ARTICLE 2. ABOUT

ARTICLE 3. FACULTY MEMBERSHIP

ARTICLE 4. COMMITTEES

ARTICLE 5. FACULTY MEETINGS AND ELECTIONS

ARTICLE 6. MISCELLANEOUS

ARTICLE 7. EFFECTIVE DATE AND AMENDMENTS

 

ARTICLE 1. DEFINITIONS

1.1 Definitions and Defined Terms. Each of the following terms has the meaning assigned to it:

  • Associate Dean” means Mason Korea’s associate dean of faculty and academic affairs.
  • Bylaws” means this Bylaws of the Faculty Assembly document.
  • Campus Dean” means Mason Korea’s leading campus administrator.
  • Committee Chair” means a Committee Member with additional responsibilities to oversee and manage her or his committee.
  • Committee Member” means a Faculty appointed or elected to serve on a committee.
  • Faculty” means a person who taught or is teaching at least one Mason Korea academic program course in the current, else nearest, 16-week academic semester.
  • Faculty Chair” means a Voting Faculty elected to represent all Faculty.
  • Faculty Handbook” means the latest effective “George Mason University Faculty Handbook.”
  • Faculty Meeting” means a Faculty meeting hosted by the responsible Faculty Officer where Faculty affairs are formally raised, discussed, or voted on.
  • Faculty Officer” means a Voting Faculty elected to represent and serve the Faculty as a Faculty Chair or Faculty Vice Chair.
  • Faculty Vice Chair” means a Voting Faculty elected to support the Faculty Chair and represent all Faculty.
  • Leadership” means a Mason Korea chief officer or associate-level or higher dean.
  • Mason Korea” means George Mason University’s Korea campus.
  • Office of Faculty Affairs” means Mason Korea’s Office of Faculty Affairs.
  • Virginia Campus” means George Mason University’s Virginia campuses collectively.
  • Voting Faculty” means a Faculty employed to work as a full-time Faculty for Mason Korea in the current, else nearest, 16-week academic semester.

1.2 Interpretive Provision. References to Articles are to Articles in these Bylaws, unless otherwise stated.

 

ARTICLE 2. ABOUT

These Bylaws exist to foster Faculty participation in Mason Korea’s decision-making and development. These Bylaws guide the creation and existence of certain Faculty positions, committees, initiatives, and other opportunities through George Mason University’s shared governance ideology.

Fall 2020 – Spring 2021 Bylaws Committee

Claude A. Drolet Roland B. Wilson
Eunmee Lee D. Kent Zimmerman

 

ARTICLE 3. FACULTY MEMBERSHIP

3.1 Faculty. All Faculty shall adhere to the duties and responsibilities established in the Faculty Handbook. Additionally, all Faculty share the following responsibilities:

  • Meet with all prospective Leadership hires and provide written feedback to their respective search committees;
  • Provide written feedback to relevant Leadership about additions and modifications to Mason Korea’s academic initiatives and academic programs;
  • Provide written feedback to the Associate Dean and Campus Dean about the creation of, else modification to, all guidelines and policies pertaining to Faculty (i) promotion, (ii) evaluation, and (iii) workload;
  • Raise Faculty matters to the Faculty Officers for discussion with Leadership or the Virginia Campus, or both, on behalf of Faculty;
  • Annually evaluate the Associate Dean and Campus Dean; and
  • Participate in discussions about Faculty voting matters (e.g., new ad hoc committees or amendments).

3.2 Voting Faculty. All Voting Faculty adhere to Article 3.1. Additionally, all Voting Faculty share the following responsibilities:

  • Elect eligible Bylaws positions;
  • Create new Bylaws committees; and
  • Amend these Bylaws.

3.3 Faculty Officers.

3.3.1 Selection. Each Article 3.3.7 position must be elected pursuant to Article 5.4.

3.3.2 Terms. Each Article 3.3.7 position shall serve a two-year term, and may be re-elected to serve up to one additional, consecutive two-year term. The Faculty Chair and Faculty Vice Chair are considered the same position for Article 3.3.2 purposes (i.e., moving between the two Faculty Officer positions does not reset one’s term clock).

3.3.3 Limitations. No Voting Faculty may hold more than one Article 3.3.7 position at any time.

3.3.4 Status Loss. A Voting Faculty will immediately resign from her or his Article 3.3.7 position if she or he loses her or his Voting Faculty status.

3.3.5 Delegation. Article 3.3.7 responsibilities are not delegable to non-Article 3.3.7 positions.

3.3.6 Interim Faculty Officers. A special interim election must be held in a reasonably timely manner for all vacant Faculty Officer positions if the Faculty Vice Chair position is, or both Faculty Officer positions are, vacant outside of Article 5.4.1’s standard appointment and election period. Each special interim election must generally adhere to Article 5.4.2 – Article 5.4.4, but the Faculty Chair, else the Associate Dean in the absence of a Faculty Chair, may also reasonably modify any stated times for special interim election purposes. Each interim Article 3.3.7 position

    • Is treated as an Article 3.3.7 position for Article 3.3.1 – Article 3.3.5 purposes,
    • Is exempt from the underlying position’s term limitations,
    • Does not affect the respective Voting Faculty’s eligibility in the next Article 5.4 Bylaws election process, and
    • Lasts until the next Article 5.4.1 standard appointment and election period.

3.3.7 Positions.

3.3.7.1 Faculty Chair.

3.3.7.1.1 Delegating Responsibilities. The Faculty Chair shall delegate a reasonable amount of her or his responsibilities to the Faculty Vice Chair after carefully considering each officer’s strengths, weaknesses, and preferences. The Faculty Chair shall make best efforts to delegate responsibilities in a way that results in an approximately equal officer workload for both the Faculty Chair and Faculty Vice Chair.

3.3.7.1.2 Responsibilities. The Faculty Chair has the following responsibilities:

      • Regularly consult with Faculty about relevant matters;
      • Meet with the Campus Dean to discuss Faculty matters in a one-to-one meeting at least once each month during each 16-week academic semester;
      • Attend an allotted portion of Mason Korea’s weekly all-Leadership meeting to discuss Faculty matters once each month during each 16-week academic semester;
      • Serve as Mason Korea’s Virginia Campus faculty senate representative;
      • Regularly discuss Faculty-approved matters with relevant Leadership;
      • Advocate on behalf of Faculty in relevant matters involving Mason Korea or the Virginia Campus, or both;
      • Regularly meet with all Committee Chairs to discuss committee initiatives, objectives, and progress;
      • Maintain an updated list of Faculty, Voting Faculty, Faculty Officers, Committee Members, and Committee Chairs;
      • Host Faculty Meetings;
      • Collaborate with the Office of Faculty Affairs to hold Bylaws voting processes;
      • Facilitate Faculty performance of Article 3.1 responsibilities;
      • Facilitate Voting Faculty performance of Article 3.2 responsibilities;
      • Update, maintain, and publish these Bylaws;
      • Jointly prepare with the Associate Dean and timely distribute each Faculty Meeting’s open agenda; and
      • Prepare and timely distribute each Faculty Meeting’s closed agenda.

3.3.7.2 Faculty Vice Chair.

3.3.7.2.1 Responsibilities. The Faculty Vice Chair’s responsibilities are delegated to her or him by the Faculty Chair pursuant to Article 3.3.7.1.1.

3.3.7.2.2 Succession. The Faculty Vice Chair will become the Faculty Chair and an interim Faculty Vice Chair will be appointed pursuant to Article 3.3.6 if the Faculty Chair position is vacant outside of Article 5.4.1’s standard appointment and election period. A Faculty Vice Chair-turned-Faculty Chair must adhere to her or his original term limits (i.e., time spent as the Faculty Vice Chair counts against the Faculty Chair term).

 

ARTICLE 4. COMMITTEES

4.1. General Rules.

4.1.1 Status Loss. A Committee Member will immediately resign from all Committee Member positions if she or he loses her or his Faculty status.

4.1.2 Voting. Each official Article 4 committee action, including the Committee Chair’s election, requires the majority vote of its Committee Members.

4.1.3 Diverse Representation. The responsible Faculty Officer shall make good faith efforts to encourage and facilitate diverse academic program representation in each committee.

4.1.4 Interim Members. The Faculty Chair and the Associate Dean will jointly appoint a Faculty to a vacant Committee Member position in the interim if that position is vacant outside of Article 5.4.1’s standard appointment and election period. That joint appointment

    • Is a Committee Member for Article 4.1.1 – Article 4.1.3 purposes,
    • Is exempt from the underlying position’s term limitations,
    • Does not affect the respective Faculty’s eligibility in the next Article 5.4 appointment and election process, and
    • Generally serves until the next Article 5.4.1 standard appointment or election period. However, the joint appointment will last only until the vacancy is no longer required if the underlying position is vacant pursuant to Article 4.2.2.2(e) or Article 4.2.4.3(c).

Article 4.1.4 does not apply to a temporary vacancy pursuant to Article 4.2.3.4(b).

4.2 Standing Committees.

4.2.1 General Rules.

4.2.1.1 Members. Each standing committee has three Committee Members unless these Bylaws explicitly state otherwise. Two of the three Committee Members must be elected by Voting Faculty pursuant to Article 5.4.1 – Article 5.4.4 and Article 5.4.6. One of the three Committee Members must be appointed by the Associate Dean pursuant to Article 5.4.5 and Article 5.4.6.

4.2.1.2 Term. Each standing Committee Member shall serve a two-year term, and may serve up to one additional, consecutive two-year term if she or he is re-selected by the same method she or he originally joined that committee. There is no distinction between elected and appointed Committee Members for Article 4.2.1.2 purposes (i.e., moving between an appointed and elected seat on that committee does not reset one’s term clock).

4.2.1.3 Committee Chairs.

4.2.1.3.1 Selection. Each standing committee shall elect one Committee Chair from among its Committee Members unless these Bylaws explicitly state otherwise. Each elected Committee Chair retains her or his Committee Member status for Article 4.1.1, Article 4.1.2, Article 4.1.4, and Article 4.2.1.2 purposes.

4.2.1.3.2 Term. Each elected Committee Chair serves in her or his Committee Chair role until her or his underlying Article 4.2.1.2 Committee Member term ends.  

4.2.1.3.3 Responsibilities. Each standing Committee Chair has the following responsibilities:

      • Ensure her or his committee meets its responsibilities;
      • Coordinate her or his committee’s meetings and work;
      • Communicate her or his committee’s work as necessary to the Faculty Chair, Faculty Vice Chair, and interested Leadership;
      • Maintain documents and records relevant to her or his committee’s work; and
      • Perform other committee responsibilities as reasonably necessary.

4.2.2 Grievance Committee.

4.2.2.1 About. The grievance committee hears Faculty grievances involving violations of academic freedom, conditions of employment, and misconduct, and reviews temporary Faculty removal from duties and responsibilities. However, pursuant to the Faculty Handbook, a grievance must instead be submitted to the Virginia Campus University Grievance Committee if that grievance involves Faculty from more than one college/school or is against the Associate Dean or Campus Dean, or both.

4.2.2.2 Procedures. The grievance committee shall adhere to all grievance requirements and procedures in Faculty Handbook Chapter 2.10.9 and Chapter 2.11.2 for colleges/schools. Additionally, the following rules apply to grievance reviews:

    • The grievance committee shall decide whether to review a grievance no later than three business days after receiving the grievance, including the receipt date.
    • The grievance committee shall meet to begin reviewing and resolving or recommending a resolution to a grievance no later than five business days after approving the review of that grievance, including the approval date. The grievance committee shall make best efforts to resolve or recommend a resolution to each grievance in a reasonably timely manner.
    • Regardless of the grievance committee’s Faculty Handbook Chapter 2.11.2.2(2)(b) recommendation, each Committee Member may also include written opinions regarding the grievance (e.g., regarding the decision or difficulties) for the Campus Dean’s consideration.
    • The Campus Dean will provide a written explanation regarding her or his decision-making process to both the grievance committee and the Virginia Campus provost, else her or his designee, within five business days of deciding the matter, including the decision date, if the Campus Dean does not adhere to the grievance committee’s Faculty Handbook Chapter 2.11.2.2(2)(b) recommendation.
    • Each grievance Committee Member shall recuse herself or himself for her or his conflict/s of interest (e.g., her or his own grievance review). The grievance committee shall instead utilize an interim Committee Member pursuant to Article 4.1.4.

4.2.3 Annual Review Committee.

4.2.3.1 About. The annual review committee is tasked with confidentially reviewing and rating annual teaching portfolios pursuant to the criteria established in the latest “Faculty Evaluation at Mason Korea: Contract and Promotion Guidelines” document published on Mason Korea’s Bamboo HR site (i.e., https://masonkorea.bamboohr.com) when the committee begins its annual reviews.

4.2.3.2 Members. The annual review committee has five Committee Members. Three of the five Committee Members must be elected by Voting Faculty pursuant to Article 5.4.1 – Article 5.4.4 and Article 5.4.6. Two of the five Committee Members must be appointed by the Associate Dean pursuant to Article 5.4.5 and Article 5.4.6.

4.2.3.3 Chair. The Associate Dean serves as the annual review Committee Chair. The annual review Committee Chair adheres to Article 4.2.1.3.3. However, the annual review Committee Chair shall not vote on annual review committee matters.

4.2.3.4 Procedures. The following rules apply to teaching portfolio reviews:

    • The annual review committee shall make best efforts in each respective year to begin reviewing all annual teaching portfolios in the second half of July, and to submit all review results to the Associate Dean by the end of the same year’s August.
    • Each annual review Committee Member shall recuse herself or himself for her or his conflict/s of interest (e.g., her or his own portfolio review).

4.2.4 Faculty Promotion Committee.

4.2.4.1 About. The Faculty promotion committee is tasked with confidentially reviewing and rating Faculty promotion application portfolios pursuant to the criteria established in the latest “Mason Korea Promotion Guidelines” document published on Mason Korea’s Bamboo HR site (i.e., https://masonkorea.bamboohr.com) when the committee begins its reviews.                                                   

4.2.4.2 Member Requirements. Each Committee Member must be an associate-level Faculty or higher.

4.2.4.3 Procedures. The following rules apply to promotion portfolio reviews:

    • The Faculty promotion committee shall make best efforts in each respective year to begin reviewing all new promotion application portfolios from the first business week after the promotion application’s closing, and to submit all review results to the Associate Dean by the end of the same year’s August.
    • The Faculty promotion committee shall consult with Faculty or Virginia Campus faculty, or both, relevant to the reviewee’s discipline to better understand that discipline’s expectations if no Committee Member has proficient knowledge and understanding of that discipline. However, the Faculty promotion committee must not consult with the reviewee.
    • Each Faculty promotion Committee Member shall recuse herself or himself for her or his conflict/s of interest (e.g., her or his own portfolio review). The Faculty promotion committee shall instead utilize an interim Committee Member pursuant to Article 4.1.4.
    • The Faculty promotion committee shall announce and solicit promotion applications at least one calendar year before the respective promotion application’s closing.

4.2.5 Faculty Affairs Committee.

4.2.5.1 About. The Faculty affairs committee is tasked with developing and facilitating Faculty initiatives, team building, morale, and welfare, including creating initiatives to help new Faculty acclimate, defining teaching or curricular challenges to address and arranging relevant workshops, working with relevant Leadership to advance experiential learning opportunities, and recommending teaching awards and teaching development stipends.

4.2.5.2 Procedures. The following rules apply to this committee’s operations:

    • The Faculty affairs committee shall provide written information through email to Faculty about relevant training or educational opportunities at least once each 16-week academic semester.
    • The Faculty affairs committee shall provide Faculty with relevant training (e.g., new teaching strategies, course development) at least once each 16-week academic semester, and additionally as needed.
    • The Faculty affairs committee shall regularly consult with the Associate Dean to schedule development, plan funding, and advance other relevant and educational Faculty opportunities or initiatives.

4.3 Ad Hoc Committees.

4.3.1 Duration. Each ad hoc committee—sometimes referred to as a “task force”—must be created for a specified term (i.e., until a specified event or for a set time) and must disband at that term’s end. Ad hoc committees generally must disband after existing for one calendar year. However, each ad hoc committee may request up to two one-year extensions through Article 5.3.4 votes.

4.3.2 Conversion. An ad hoc committee may convert to a standing committee only by amending these Bylaws. Voting Faculty may vote for an ad hoc committee to convert to a standing committee only if that ad hoc committee reasonably demonstrates that its duties are ongoing and indefinite to an extent unlikely to be completed within Article 4.3.1’s maximum three-year allowance.

4.3.3 Creation. Each ad hoc committee must first be proposed to the Faculty Chair. The responsible Faculty Officer shall verify the proposal contains sufficient information about that committee’s 

    • Duration,
    • Purpose or intended outcome/s, if distinct from the duration, and
    • Membership, including the number of Committee Members and their selection process, and the Committee Chair’s identity or selection process.

The responsible Faculty Officer will distribute the ad hoc committee proposal to Faculty before, and will invite the proposing party to discuss the proposal at, the next Article 5.3 Faculty Meeting if the responsible Faculty Officer determines the proposal sufficiently contains the required information. 

 

ARTICLE 5. FACULTY MEETINGS AND ELECTIONS

5.1 General Participation. Only Voting Faculty may vote on Article 5 matters. However, the Faculty Chair is considered distinct from Voting Faculty, and shall only vote on matters tied at the respective voting period’s close. All other Faculty may attend and otherwise participate in Article 5 affairs apart from voting.

5.2 Transparency. The responsible Faculty Officer shall share each vote’s results with all Faculty no later than three business days from the respective vote’s conclusion. Shareable information excludes personally identifiable voter information.

5.3 Faculty Meetings.

5.3.1 Occurrence. The responsible Faculty Officer shall hold at least one Faculty Meeting in each March, April, May, June, September, October, November, and December. Additionally, the responsible Faculty Officer will arrange for an additional Faculty Meeting if more than one-third of all Faculty request a Faculty Meeting in writing to the Faculty Chair. Faculty Meetings must not occur outside of a 16-week academic semester and must not occur during a final exam period.

5.3.2 Notice. The responsible Faculty Officer shall notify all Faculty of each Faculty Meeting no later than 20 business days before each respective Faculty Meeting.

5.3.3 Agenda and Closed Sessions. Each Faculty may submit one or more open agenda items or closed agenda items, or both, to the Faculty Chair. The Associate Dean and the responsible Faculty Officer shall jointly create an open session agenda for each Faculty Meeting. Each open session agenda must designate a reasonable amount of Faculty-only closed session time as the last item for each respective Faculty Meeting. All non-Faculty shall leave the Faculty Meeting during the closed session time.

5.3.4 Faculty Meeting Voting.

5.3.4.1 Authority. All binding Voting Faculty votes, excluding Article 5.4 votes and Article 7.2.2 votes, must be initiated through Article 5.3.4.2 procedures. These Bylaws, including its rules and procedures, cannot be bypassed, overwritten, or otherwise ignored on a temporary or permanent basis through a non-Article 7.2 vote (i.e., only amendments to these Bylaws override these Bylaws, including its rules and procedures).

5.3.4.2 In-Person Voting.

5.3.4.2.1 Quorum. The Faculty Meeting quorum is 50% of the Voting Faculty.            

5.3.4.2.2 Method. Only Voting Faculty may motion to begin an in-person vote. Voting Faculty may motion for an in-person vote in good faith at any time. Each in-person vote requires at least 60% of the quorum to pass. In-person votes use voice voting by default, and the responsible Faculty Officer shall accept each online participant’s vote through either public electronic chat or voice. However, any Voting Faculty may request that all Voting Faculty instead use a paper vote for a particular matter based on need (e.g., sensitive matters, privacy concerns, unclear voice outcomes). The responsible Faculty Officer shall adhere to a paper vote request and immediately confirm that vote’s move to a paper vote unless a good faith reason exists to continue with the voice vote. The responsible Faculty Officer has unilateral discretion to hold a paper vote.

5.3.4.2.3 Attendance. Each Voting Faculty in a Faculty Meeting, whether attending in person or online, is considered present for Article 5.3.4.2 purposes.

5.3.4.2.4 Conversion. During a Faculty Meeting, any Voting Faculty may request an Article 5.3.4.3 online vote for any votable matter. However, that request must be made before a voice vote on that matter begins. The responsible Faculty Officer shall adhere to an online vote request and immediately confirm that vote’s move to online voting unless a good faith reason exists to continue with the Article 5.3.4.2.2 vote in the Faculty Meeting (e.g., time is of the essence or the online vote was requested in bad faith).

5.3.4.2.5 Limitations. Once a matter is voted on pursuant to Article 5.3.4.2.2, or moved to an online vote pursuant to Article 5.3.4.2.4 and is awaiting an Article 5.3.4.3 vote, that matter is ineligible for further discussion or in-person voting until the next Faculty Meeting.

5.3.4.3 Online Voting.

5.3.4.3.1 Method. The Office of Faculty Affairs shall distribute online votes. Each online vote must be held using an online survey tool (e.g., Qualtrics or Google Forms) and must be distributed only to Voting Faculty. Each online vote must use person-specific access links (e.g., “personal links” on Qualtrics) and must be restricted to one submission for each Voting Faculty. Each online vote requires the majority vote of all Voting Faculty to pass.

5.3.4.3.2 Timeline. The Office of Faculty Affairs shall distribute each online vote to Voting Faculty no later than three business days after the preceding and causal Faculty Meeting concludes, including that Faculty Meeting’s date. Each online vote must remain open for three business days, including the sent date.

5.3.4.3.3 Arguments. The responsible Faculty Officer shall ensure that all material arguments for and against each online voting matter are summarized and represented on the respective vote.

5.3.4.3.4 Anonymity. All online votes must be treated as confidential matters with respect to identifying information. The Office of Faculty Affairs shall remove all personally identifiable voter information before sharing voting results with the Faculty Officers. 

5.4 Appointments and Elections.

5.4.1 Standard Election Period. The Office of Faculty Affairs and the responsible Faculty Officer shall coordinate to open each standard Bylaws election for Article 3.3.7 and Article 4 positions on a business day in the first calendar week, else the first business day, of each December. Each Bylaws election must remain open for five business days, including the opening day.  

5.4.2 Election Notice. The responsible Faculty Officer shall notify all Faculty through email of each upcoming election at least 20 business days prior to each respective election’s opening day, including the opening day.

5.4.3 Election Nominations. Each candidate must be nominated by email to the responsible Faculty Officer at least 15 business days before the respective election’s opening day, including the opening day. Candidates may be nominated for one or more elected positions by any Faculty, including by self-nomination. The responsible Faculty Officer shall inform all candidates of their nominations at least 10 business days, but no sooner than 14 business days, before that election’s opening day, including the opening day, and each candidate must accept or deny her or his nomination/s before that election’s opening day. Failure to accept or deny a nomination may result in the automatic rejection of that nomination. Only Faculty may nominate candidates for elected positions.

5.4.4 Election Method. The Office of Faculty Affairs shall distribute online election votes. Each Bylaws election must be held using an online survey tool (e.g., Qualtrics or Google Forms) and must be distributed only to Voting Faculty. Each Bylaws election must use person-specific access links (e.g., “personal links” on Qualtrics) and must be restricted to one submission for each Voting Faculty. Candidates are elected by plurality voting. Voting Faculty may only vote for one candidate per open position. The Faculty Chair shall not vote in Article 5.4 elections unless a tie exists for at least one position at the respective election’s closing. The Faculty Chair shall only vote for one candidate per tied position.

5.4.5 Appointments. The Associate Dean shall both confirm her or his newly appointed positions and notify the Faculty Chair of those appointments at least 15 business days, but no sooner than 20 business days, before each respective annual Article 5.4 election’s opening day, including the opening day.

5.4.6 Eligibility. A Faculty will be ineligible for all Article 5.4 appointments and elections in an Article 5.4.1 standard election period if she or he intends to leave Mason Korea within the calendar year immediately following that Article 5.4.1 standard election period.

 

ARTICLE 6. MISCELLANEOUS

6.1 Severability. A Bylaws provision will be severed from these Bylaws, and these Bylaws will be subsequently interpreted without that severed provision, if that Bylaws provision is declared invalid by a court of competent jurisdiction or that Bylaws provision becomes inconsistent with George Mason University’s rules or regulations, including the Faculty Handbook.

6.2 Resolving Ambiguities. The Associate Dean, Faculty Chair, and Faculty Vice Chair will jointly resolve disagreements about the meaning of a policy or procedure in these Bylaws if that policy or procedure is subject to alternative interpretations.

6.3 Unavailable Leadership. The Associate Dean may temporarily fulfill the Campus Dean’s Bylaws responsibility if the Campus Dean is unavailable to fulfill that responsibility in a reasonably timely manner (e.g., position vacancy). The Campus Dean may temporarily fulfill the Associate Dean’s Bylaws responsibility if the Associate Dean is unavailable to fulfill that responsibility in a reasonably timely manner. The Virginia Campus provost, else her or his designee, may designate a temporary replacement to fulfill both the Associate Dean’s and Campus Dean’s Bylaws responsibilities if the Associate Dean and Campus Dean are both unavailable to fulfill their respective responsibilities in a reasonably timely manner. 

 

ARTICLE 7. EFFECTIVE DATE AND AMENDMENTS

7.1 Initial Ratification.

7.1.1 Method. These Bylaws must be approved by meeting the following two conditions within 14 calendar days of each other:

    • The Campus Dean must approve these Bylaws in an email to the Faculty; and
    • At least 60% of all persons meeting the Voting Faculty criteria at the time of the vote must vote to ratify these Bylaws in one online Qualtrics vote distributed by the Office of Faculty Affairs.

7.1.2 Effective Date. These Bylaws take effect from the date all Article 7.1.1 requirements are met.

7.1.3 Initial Appointments and Elections. Immediately after these Bylaws become effective pursuant to Article 7.1.2, the Campus Dean and Fall 2020 – Spring 2021 Bylaws Committee shall jointly manage the initial appointments and elections process for all relevant Bylaws positions. The Campus Dean and Fall 2020 – Spring 2021 Bylaws Committee shall refer to Article 5.4 for the initial appointments and elections process. However, the Campus Dean and Fall 2020 – Spring 2021 Bylaws Committee may jointly agree in good faith on alternative procedures. The term limit clocks for all initial appointed and elected positions are paused until the December 2021 Article 5.4.1 standard appointment and election period.

7.2 Amendments.

7.2.1 Proposal. Amendments to these Bylaws must first be proposed by email to the Faculty Chair. The responsible Faculty Officer shall work with the Associate Dean to provide a reasonable discussion period in the next Faculty Meeting for those proposed amendments. The responsible Faculty Officer shall distribute the proposed amendments to all Faculty at least five business days before the respective Faculty Meeting, including that Faculty Meeting day.

7.2.2 Method. All amendments must be approved by both the Associate Dean and Campus Dean in an email from the Campus Dean to the Faculty, and must be approved by Voting Faculty pursuant to Article 5.3.4.3 procedures.

7.2.3 Effective Date. Each Bylaws amendment takes effect from the date all Article 7.2.2 requirements are met. The responsible Faculty Officer shall make good faith efforts to timely apply or otherwise harmonize effective amendments.