Last Modified on March 16, 2021
TABLE OF CONTENTS
1.1 Definitions and Defined Terms. Each of the following terms has the meaning assigned to it:
1.2 Interpretive Provision. References to Articles are to Articles in these Bylaws, unless otherwise stated.
These Bylaws exist to foster Faculty participation in Mason Korea’s decision-making and development. These Bylaws guide the creation and existence of certain Faculty positions, committees, initiatives, and other opportunities through George Mason University’s shared governance ideology.
Fall 2020 – Spring 2021 Bylaws Committee
|Claude A. Drolet||Roland B. Wilson|
|Eunmee Lee||D. Kent Zimmerman|
3.1 Faculty. All Faculty shall adhere to the duties and responsibilities established in the Faculty Handbook. Additionally, all Faculty share the following responsibilities:
3.2 Voting Faculty. All Voting Faculty adhere to Article 3.1. Additionally, all Voting Faculty share the following responsibilities:
3.3 Faculty Officers.
3.3.1 Selection. Each Article 3.3.7 position must be elected pursuant to Article 5.4.
3.3.2 Terms. Each Article 3.3.7 position shall serve a two-year term, and may be re-elected to serve up to one additional, consecutive two-year term. The Faculty Chair and Faculty Vice Chair are considered the same position for Article 3.3.2 purposes (i.e., moving between the two Faculty Officer positions does not reset one’s term clock).
3.3.3 Limitations. No Voting Faculty may hold more than one Article 3.3.7 position at any time.
3.3.4 Status Loss. A Voting Faculty will immediately resign from her or his Article 3.3.7 position if she or he loses her or his Voting Faculty status.
3.3.5 Delegation. Article 3.3.7 responsibilities are not delegable to non-Article 3.3.7 positions.
3.3.6 Interim Faculty Officers. A special interim election must be held in a reasonably timely manner for all vacant Faculty Officer positions if the Faculty Vice Chair position is, or both Faculty Officer positions are, vacant outside of Article 5.4.1’s standard appointment and election period. Each special interim election must generally adhere to Article 5.4.2 – Article 5.4.4, but the Faculty Chair, else the Associate Dean in the absence of a Faculty Chair, may also reasonably modify any stated times for special interim election purposes. Each interim Article 3.3.7 position
22.214.171.124 Faculty Chair.
126.96.36.199.1 Delegating Responsibilities. The Faculty Chair shall delegate a reasonable amount of her or his responsibilities to the Faculty Vice Chair after carefully considering each officer’s strengths, weaknesses, and preferences. The Faculty Chair shall make best efforts to delegate responsibilities in a way that results in an approximately equal officer workload for both the Faculty Chair and Faculty Vice Chair.
188.8.131.52.2 Responsibilities. The Faculty Chair has the following responsibilities:
184.108.40.206 Faculty Vice Chair.
220.127.116.11.1 Responsibilities. The Faculty Vice Chair’s responsibilities are delegated to her or him by the Faculty Chair pursuant to Article 18.104.22.168.1.
22.214.171.124.2 Succession. The Faculty Vice Chair will become the Faculty Chair and an interim Faculty Vice Chair will be appointed pursuant to Article 3.3.6 if the Faculty Chair position is vacant outside of Article 5.4.1’s standard appointment and election period. A Faculty Vice Chair-turned-Faculty Chair must adhere to her or his original term limits (i.e., time spent as the Faculty Vice Chair counts against the Faculty Chair term).
4.1. General Rules.
4.1.1 Status Loss. A Committee Member will immediately resign from all Committee Member positions if she or he loses her or his Faculty status.
4.1.2 Voting. Each official Article 4 committee action, including the Committee Chair’s election, requires the majority vote of its Committee Members.
4.1.3 Diverse Representation. The responsible Faculty Officer shall make good faith efforts to encourage and facilitate diverse academic program representation in each committee.
4.1.4 Interim Members. The Faculty Chair and the Associate Dean will jointly appoint a Faculty to a vacant Committee Member position in the interim if that position is vacant outside of Article 5.4.1’s standard appointment and election period. That joint appointment
Article 4.1.4 does not apply to a temporary vacancy pursuant to Article 126.96.36.199(b).
4.2 Standing Committees.
4.2.1 General Rules.
188.8.131.52 Members. Each standing committee has three Committee Members unless these Bylaws explicitly state otherwise. Two of the three Committee Members must be elected by Voting Faculty pursuant to Article 5.4.1 – Article 5.4.4 and Article 5.4.6. One of the three Committee Members must be appointed by the Associate Dean pursuant to Article 5.4.5 and Article 5.4.6.
184.108.40.206 Term. Each standing Committee Member shall serve a two-year term, and may serve up to one additional, consecutive two-year term if she or he is re-selected by the same method she or he originally joined that committee. There is no distinction between elected and appointed Committee Members for Article 220.127.116.11 purposes (i.e., moving between an appointed and elected seat on that committee does not reset one’s term clock).
18.104.22.168 Committee Chairs.
22.214.171.124.1 Selection. Each standing committee shall elect one Committee Chair from among its Committee Members unless these Bylaws explicitly state otherwise. Each elected Committee Chair retains her or his Committee Member status for Article 4.1.1, Article 4.1.2, Article 4.1.4, and Article 126.96.36.199 purposes.
188.8.131.52.2 Term. Each elected Committee Chair serves in her or his Committee Chair role until her or his underlying Article 184.108.40.206 Committee Member term ends.
220.127.116.11.3 Responsibilities. Each standing Committee Chair has the following responsibilities:
4.2.2 Grievance Committee.
18.104.22.168 About. The grievance committee hears Faculty grievances involving violations of academic freedom, conditions of employment, and misconduct, and reviews temporary Faculty removal from duties and responsibilities. However, pursuant to the Faculty Handbook, a grievance must instead be submitted to the Virginia Campus University Grievance Committee if that grievance involves Faculty from more than one college/school or is against the Associate Dean or Campus Dean, or both.
22.214.171.124 Procedures. The grievance committee shall adhere to all grievance requirements and procedures in Faculty Handbook Chapter 2.10.9 and Chapter 2.11.2 for colleges/schools. Additionally, the following rules apply to grievance reviews:
4.2.3 Annual Review Committee.
126.96.36.199 About. The annual review committee is tasked with confidentially reviewing and rating annual teaching portfolios pursuant to the criteria established in the latest “Faculty Evaluation at Mason Korea: Contract and Promotion Guidelines” document published on Mason Korea’s Bamboo HR site (i.e., https://masonkorea.bamboohr.com) when the committee begins its annual reviews.
188.8.131.52 Members. The annual review committee has five Committee Members. Three of the five Committee Members must be elected by Voting Faculty pursuant to Article 5.4.1 – Article 5.4.4 and Article 5.4.6. Two of the five Committee Members must be appointed by the Associate Dean pursuant to Article 5.4.5 and Article 5.4.6.
184.108.40.206 Chair. The Associate Dean serves as the annual review Committee Chair. The annual review Committee Chair adheres to Article 220.127.116.11.3. However, the annual review Committee Chair shall not vote on annual review committee matters.
18.104.22.168 Procedures. The following rules apply to teaching portfolio reviews:
4.2.4 Faculty Promotion Committee.
22.214.171.124 About. The Faculty promotion committee is tasked with confidentially reviewing and rating Faculty promotion application portfolios pursuant to the criteria established in the latest “Mason Korea Promotion Guidelines” document published on Mason Korea’s Bamboo HR site (i.e., https://masonkorea.bamboohr.com) when the committee begins its reviews.
126.96.36.199 Member Requirements. Each Committee Member must be an associate-level Faculty or higher.
188.8.131.52 Procedures. The following rules apply to promotion portfolio reviews:
4.2.5 Faculty Affairs Committee.
184.108.40.206 About. The Faculty affairs committee is tasked with developing and facilitating Faculty initiatives, team building, morale, and welfare, including creating initiatives to help new Faculty acclimate, defining teaching or curricular challenges to address and arranging relevant workshops, working with relevant Leadership to advance experiential learning opportunities, and recommending teaching awards and teaching development stipends.
220.127.116.11 Procedures. The following rules apply to this committee’s operations:
4.3 Ad Hoc Committees.
4.3.1 Duration. Each ad hoc committee—sometimes referred to as a “task force”—must be created for a specified term (i.e., until a specified event or for a set time) and must disband at that term’s end. Ad hoc committees generally must disband after existing for one calendar year. However, each ad hoc committee may request up to two one-year extensions through Article 5.3.4 votes.
4.3.2 Conversion. An ad hoc committee may convert to a standing committee only by amending these Bylaws. Voting Faculty may vote for an ad hoc committee to convert to a standing committee only if that ad hoc committee reasonably demonstrates that its duties are ongoing and indefinite to an extent unlikely to be completed within Article 4.3.1’s maximum three-year allowance.
4.3.3 Creation. Each ad hoc committee must first be proposed to the Faculty Chair. The responsible Faculty Officer shall verify the proposal contains sufficient information about that committee’s
The responsible Faculty Officer will distribute the ad hoc committee proposal to Faculty before, and will invite the proposing party to discuss the proposal at, the next Article 5.3 Faculty Meeting if the responsible Faculty Officer determines the proposal sufficiently contains the required information.
5.1 General Participation. Only Voting Faculty may vote on Article 5 matters. However, the Faculty Chair is considered distinct from Voting Faculty, and shall only vote on matters tied at the respective voting period’s close. All other Faculty may attend and otherwise participate in Article 5 affairs apart from voting.
5.2 Transparency. The responsible Faculty Officer shall share each vote’s results with all Faculty no later than three business days from the respective vote’s conclusion. Shareable information excludes personally identifiable voter information.
5.3 Faculty Meetings.
5.3.1 Occurrence. The responsible Faculty Officer shall hold at least one Faculty Meeting in each March, April, May, June, September, October, November, and December. Additionally, the responsible Faculty Officer will arrange for an additional Faculty Meeting if more than one-third of all Faculty request a Faculty Meeting in writing to the Faculty Chair. Faculty Meetings must not occur outside of a 16-week academic semester and must not occur during a final exam period.
5.3.2 Notice. The responsible Faculty Officer shall notify all Faculty of each Faculty Meeting no later than 20 business days before each respective Faculty Meeting.
5.3.3 Agenda and Closed Sessions. Each Faculty may submit one or more open agenda items or closed agenda items, or both, to the Faculty Chair. The Associate Dean and the responsible Faculty Officer shall jointly create an open session agenda for each Faculty Meeting. Each open session agenda must designate a reasonable amount of Faculty-only closed session time as the last item for each respective Faculty Meeting. All non-Faculty shall leave the Faculty Meeting during the closed session time.
5.3.4 Faculty Meeting Voting.
18.104.22.168 Authority. All binding Voting Faculty votes, excluding Article 5.4 votes and Article 7.2.2 votes, must be initiated through Article 22.214.171.124 procedures. These Bylaws, including its rules and procedures, cannot be bypassed, overwritten, or otherwise ignored on a temporary or permanent basis through a non-Article 7.2 vote (i.e., only amendments to these Bylaws override these Bylaws, including its rules and procedures).
126.96.36.199 In-Person Voting.
188.8.131.52.1 Quorum. The Faculty Meeting quorum is 50% of the Voting Faculty.
184.108.40.206.2 Method. Only Voting Faculty may motion to begin an in-person vote. Voting Faculty may motion for an in-person vote in good faith at any time. Each in-person vote requires at least 60% of the quorum to pass. In-person votes use voice voting by default, and the responsible Faculty Officer shall accept each online participant’s vote through either public electronic chat or voice. However, any Voting Faculty may request that all Voting Faculty instead use a paper vote for a particular matter based on need (e.g., sensitive matters, privacy concerns, unclear voice outcomes). The responsible Faculty Officer shall adhere to a paper vote request and immediately confirm that vote’s move to a paper vote unless a good faith reason exists to continue with the voice vote. The responsible Faculty Officer has unilateral discretion to hold a paper vote.
220.127.116.11.3 Attendance. Each Voting Faculty in a Faculty Meeting, whether attending in person or online, is considered present for Article 18.104.22.168 purposes.
22.214.171.124.4 Conversion. During a Faculty Meeting, any Voting Faculty may request an Article 126.96.36.199 online vote for any votable matter. However, that request must be made before a voice vote on that matter begins. The responsible Faculty Officer shall adhere to an online vote request and immediately confirm that vote’s move to online voting unless a good faith reason exists to continue with the Article 188.8.131.52.2 vote in the Faculty Meeting (e.g., time is of the essence or the online vote was requested in bad faith).
184.108.40.206.5 Limitations. Once a matter is voted on pursuant to Article 220.127.116.11.2, or moved to an online vote pursuant to Article 18.104.22.168.4 and is awaiting an Article 22.214.171.124 vote, that matter is ineligible for further discussion or in-person voting until the next Faculty Meeting.
126.96.36.199 Online Voting.
188.8.131.52.1 Method. The Office of Faculty Affairs shall distribute online votes. Each online vote must be held using an online survey tool (e.g., Qualtrics or Google Forms) and must be distributed only to Voting Faculty. Each online vote must use person-specific access links (e.g., “personal links” on Qualtrics) and must be restricted to one submission for each Voting Faculty. Each online vote requires the majority vote of all Voting Faculty to pass.
184.108.40.206.2 Timeline. The Office of Faculty Affairs shall distribute each online vote to Voting Faculty no later than three business days after the preceding and causal Faculty Meeting concludes, including that Faculty Meeting’s date. Each online vote must remain open for three business days, including the sent date.
220.127.116.11.3 Arguments. The responsible Faculty Officer shall ensure that all material arguments for and against each online voting matter are summarized and represented on the respective vote.
18.104.22.168.4 Anonymity. All online votes must be treated as confidential matters with respect to identifying information. The Office of Faculty Affairs shall remove all personally identifiable voter information before sharing voting results with the Faculty Officers.
5.4 Appointments and Elections.
5.4.1 Standard Election Period. The Office of Faculty Affairs and the responsible Faculty Officer shall coordinate to open each standard Bylaws election for Article 3.3.7 and Article 4 positions on a business day in the first calendar week, else the first business day, of each December. Each Bylaws election must remain open for five business days, including the opening day.
5.4.2 Election Notice. The responsible Faculty Officer shall notify all Faculty through email of each upcoming election at least 20 business days prior to each respective election’s opening day, including the opening day.
5.4.3 Election Nominations. Each candidate must be nominated by email to the responsible Faculty Officer at least 15 business days before the respective election’s opening day, including the opening day. Candidates may be nominated for one or more elected positions by any Faculty, including by self-nomination. The responsible Faculty Officer shall inform all candidates of their nominations at least 10 business days, but no sooner than 14 business days, before that election’s opening day, including the opening day, and each candidate must accept or deny her or his nomination/s before that election’s opening day. Failure to accept or deny a nomination may result in the automatic rejection of that nomination. Only Faculty may nominate candidates for elected positions.
5.4.4 Election Method. The Office of Faculty Affairs shall distribute online election votes. Each Bylaws election must be held using an online survey tool (e.g., Qualtrics or Google Forms) and must be distributed only to Voting Faculty. Each Bylaws election must use person-specific access links (e.g., “personal links” on Qualtrics) and must be restricted to one submission for each Voting Faculty. Candidates are elected by plurality voting. Voting Faculty may only vote for one candidate per open position. The Faculty Chair shall not vote in Article 5.4 elections unless a tie exists for at least one position at the respective election’s closing. The Faculty Chair shall only vote for one candidate per tied position.
5.4.5 Appointments. The Associate Dean shall both confirm her or his newly appointed positions and notify the Faculty Chair of those appointments at least 15 business days, but no sooner than 20 business days, before each respective annual Article 5.4 election’s opening day, including the opening day.
5.4.6 Eligibility. A Faculty will be ineligible for all Article 5.4 appointments and elections in an Article 5.4.1 standard election period if she or he intends to leave Mason Korea within the calendar year immediately following that Article 5.4.1 standard election period.
6.1 Severability. A Bylaws provision will be severed from these Bylaws, and these Bylaws will be subsequently interpreted without that severed provision, if that Bylaws provision is declared invalid by a court of competent jurisdiction or that Bylaws provision becomes inconsistent with George Mason University’s rules or regulations, including the Faculty Handbook.
6.2 Resolving Ambiguities. The Associate Dean, Faculty Chair, and Faculty Vice Chair will jointly resolve disagreements about the meaning of a policy or procedure in these Bylaws if that policy or procedure is subject to alternative interpretations.
6.3 Unavailable Leadership. The Associate Dean may temporarily fulfill the Campus Dean’s Bylaws responsibility if the Campus Dean is unavailable to fulfill that responsibility in a reasonably timely manner (e.g., position vacancy). The Campus Dean may temporarily fulfill the Associate Dean’s Bylaws responsibility if the Associate Dean is unavailable to fulfill that responsibility in a reasonably timely manner. The Virginia Campus provost, else her or his designee, may designate a temporary replacement to fulfill both the Associate Dean’s and Campus Dean’s Bylaws responsibilities if the Associate Dean and Campus Dean are both unavailable to fulfill their respective responsibilities in a reasonably timely manner.
7.1 Initial Ratification.
7.1.1 Method. These Bylaws must be approved by meeting the following two conditions within 14 calendar days of each other:
7.1.2 Effective Date. These Bylaws take effect from the date all Article 7.1.1 requirements are met.
7.1.3 Initial Appointments and Elections. Immediately after these Bylaws become effective pursuant to Article 7.1.2, the Campus Dean and Fall 2020 – Spring 2021 Bylaws Committee shall jointly manage the initial appointments and elections process for all relevant Bylaws positions. The Campus Dean and Fall 2020 – Spring 2021 Bylaws Committee shall refer to Article 5.4 for the initial appointments and elections process. However, the Campus Dean and Fall 2020 – Spring 2021 Bylaws Committee may jointly agree in good faith on alternative procedures. The term limit clocks for all initial appointed and elected positions are paused until the December 2021 Article 5.4.1 standard appointment and election period.
7.2.1 Proposal. Amendments to these Bylaws must first be proposed by email to the Faculty Chair. The responsible Faculty Officer shall work with the Associate Dean to provide a reasonable discussion period in the next Faculty Meeting for those proposed amendments. The responsible Faculty Officer shall distribute the proposed amendments to all Faculty at least five business days before the respective Faculty Meeting, including that Faculty Meeting day.
7.2.2 Method. All amendments must be approved by both the Associate Dean and Campus Dean in an email from the Campus Dean to the Faculty, and must be approved by Voting Faculty pursuant to Article 22.214.171.124 procedures.
7.2.3 Effective Date. Each Bylaws amendment takes effect from the date all Article 7.2.2 requirements are met. The responsible Faculty Officer shall make good faith efforts to timely apply or otherwise harmonize effective amendments.