Staff Positions

SUMMARY  

Under the general supervision of the Associate Dean of University Life (UL), the Senior Coordinator/Coordinator of Operations for University Life supports the various functions and operations of the University Life team.   

ADMINISTRATIVE SUPPORT FOR UNIVERSITY LIFE  

• Coordinate, manage, and support supervisors' calendar, meetings, visitors, and business expenses.  
• Under the guidance of the Manager of the Center for Well-Being, collect and distribute scholarship applications to appropriate offices for review and selection of recipients.   
• Collaborate with the Finance Office to manage and organize scholarship data effectively.   
• Collect thank-you letters from scholarship recipients to acknowledge donor contributions.   
• Serve as a point of contact on the 1000won breakfast initiative works with IGC to promote the initiative, submit monthly payment through Oracle, and prepare and collect documents to be submitted to IGC and/or relevant requestors.   
• Collect student intake information for Patriot Pantry and Student CARE inquiries.   
• Under the guidance of the Student Housing staff, support the student housing application process by answering inquiries from students and parents, sending out communications, and reviewing and approving application materials to share with IGC Foundation (Housing and IT Center).  
• Assist and support the planning of the Family Orientation every semester.   
• Prepare department annual budget request documents in conjunction with the leaders of the University Life team.  
• Monitor and review monthly budget spending and inform the Associate Dean of significant changes or areas needing attention.  
• Reconcile two purchasing cards associated with University Life monthly.  
• Manage, reserve, and approve 25Live room reservations for UL activities.  
• Serve as a central point of contact for external partners and direct to appropriate UL staff.   
• Support the UL team with logistical responsibilities of reserving IGC event spaces for university-wide activities.   
• Manage the UL generic email account: check the inbox, renew the password, and forward announcements/notices for students from IGC and other miscellaneous organizations.  
• Monitor the university's Google events calendar and ensure all UL events are posted and shared through the calendar.   
• Maintain UL webpages: review regularly for accurate information and inform relevant staff to update content.  
• Create and manage UL swags and inventory.   
• Manage inventory of office supplies and oversee UL specific facilities (i.e., pantry, storage room) for the team.   
• Assist and support team members when they meet with external partners and IGC university colleagues. 

UNIVERSITY SUPPORT   

• Participate and contribute to broader University Life programs, events, and initiatives, including new student welcome activities, Mason Day, Career Day, Pride Week, Commencement, etc.   
• Work on various campus committees and other special assignments as assigned by the university administration or supervisor.  

Additional Responsibilities for Senior Coordinator

• Take initiative in managing improvement projects related to process, data management, and service delivery.
• Lead the development, and documentation of operational systems and workflows within University Life.
• Monitor and evaluate operational processes to identify gaps and implement improvements or new procedures to enhance efficiency and effectiveness.
• Serve as a primary point of contact (POC) for administrative systems and internal procedures
• Support the Associate Dean and leadership team in operations project execution.

REQUIREMENT  

• Associate's degree for Coordinator
• High level of writing, speaking, and oral English and Korean communication skills

PREFERRED QUALIFICATIONS   

• 1-2 years of experience working in various office settings  

REQUIREMENT for Senior Coordinator level

• Bachelor's degree for Sr. Coordinator
• Minimum of 3–5 years of progressively responsible experience in international education or related administrative role.
• Demonstrated ability to manage process improvement, workflows, and administrative systems
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Proven ability to exercise sound judgment, discretion, and follow-through.

KNOWLEDGE, SKILLS, AND ABILITIES   

• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies   
• Ability to prioritize and manage multiple projects independently and work in an environment with regular interruptions  
• Skill in program coordination, including communication, organization, facilitation, and independent decision-making   
• Skill in planning events for large groups as well as external partners  
• Ability to maintain databases and update department websites  
• Ability to handle multiple tasks and priorities  
• Proficient with operating a computer and various supporting software packages (i.e., Microsoft Office Suite, Google Calendar, Zoom)  

WORK ENVIRONMENT  

• Require flexible hours, including occasional evening and weekend hours, with prior notice    
• Work may require some physical exertion (I.e., standing, lifting, moving, etc.)  
• Some work may be completed outside  

Pay Bands

• Coordinator: KRW 38,000,000 – 43,000,000 per year, based on relevant prior work experience.
• Senior Coordinator: KRW 47,000,000 – 52,000,000 per year, based on relevant prior work experience.

To Apply 
For full consideration, applicants should do the following by March 06, 2026. Submit applications in our hiring site (click here)

• A cover letter that explains your interest in the position and any other relevant experience. 
• Current curriculum vitae. 
• At least three references with full contact information. References will not be contacted without consent from applicants. 

Application materials must be submitted by March 06, 2026 and review of materials will begin immediately thereafter.